Rateflow replaces months of manual negotiation with autonomous AI agents that secure optimal hotel rates in seconds — transaction by transaction, in real time, with full policy compliance on both sides.
The annual negotiation cycle between travel managers and hotel groups was designed for a world that no longer exists.
Rates are locked for 12 months while the market fluctuates daily. By month two, your contracted rate is already sub-optimal.
Travel managers and revenue managers exchange spreadsheets for weeks. A single corporate RFP can take 3-6 months to close.
Hotels can't personalize rates for every corporate account. Corporates can't renegotiate mid-year when conditions change.
Neither side gets the optimal deal. Hotels miss revenue on low-occupancy nights. Corporates overpay during off-peak periods.
Visa is neither the buyer's bank nor the seller's bank. Visa created the protocol that both banks use to transact. Rateflow does the same thing — it's the standard that corporate AI agents and hotel AI agents use to negotiate.
Corporate Agent
Your travel policy, encoded as AI
Rateflow
The standard both agents speak
Hotel Agent
Yield rules, encoded as AI
Rateflow creates value for corporates and hotels simultaneously.
15–35% Average Savings
Dynamic rates beat static annual contracts on every transaction.
Seconds, Not Months
Replace 3-month RFP cycles with instant negotiation per booking.
100% Policy Compliance
Your travel policy is enforced programmatically — ESG, budget caps, cancellation rules.
Complete Spend Visibility
Every negotiation is audited with SHA-256 hashing. No hidden costs, full transparency.
Volume Leverage, Automated
Your booking history (YTD nights, loyalty tier) is used as negotiation leverage automatically.
Optimized Revenue per Room
Yield engine adjusts rates by occupancy, season, and demand in real time.
Zero Manual Workload
No more email threads with 200 corporate accounts. The AI handles it all.
Fill Low-Occupancy Nights
Offer targeted discounts when rooms would otherwise stay empty.
Grow Corporate Accounts
Volume-based pricing attracts repeat corporate bookings automatically.
Connects to Your PMS
Integrates with Mews, SiteMinder, and other property management systems via API.
A negotiation completes in under 30 seconds. Here's what happens behind the scenes.
A trip is detected (calendar, email, or manual trigger). The Corporate Agent broadcasts dates, destination, budget limits, and policy requirements.
The Hotel Agent checks availability, applies yield rules (occupancy, season, corporate tier), and returns an optimized rate with inclusions.
If the rate exceeds budget or inclusions are missing, the Corporate Agent counter-proposes — citing volume leverage, loyalty, or stay duration. Max 2 rounds.
Agreement is reached. Booking reference generated, SHA-256 audit hash computed, both parties notified. Total time: seconds.
<30s
Average negotiation time
15-35%
Savings vs. annual RFP rates
0
Human touchpoints required
SHA-256
Every transaction audited
An actual negotiation between the TechCorp Corporate Agent and the Le Marais Boutique Hotel Agent — completed in 18.4 seconds.
Sophie Chen (CTO) — Paris, Le Marais Boutique Hotel. 2 nights, May 8–10. Budget: 180€/night. Corporate Gold, 127 nights YTD.
145€/nt → adjusted to 132€/nt (gold -12%, 2 nights -8%). WiFi + late checkout + breakfast Day 1. 24h free cancellation. ESG Tier A.
Join the pilot program. Connect your travel policy and let the AI negotiate for you.